Number 1 Notary Requirement That Some Don't Know:We try not to ask clients too many questions when we set up a job and one of the questions we sometimes don't ask, because we think it's obvious, is apparently not: the person being notarized must be present at the notarization. This week someone showed up at the meeting location with her employer's ID and the document signer by her employer. There should be some type of mandatory lesson everyone should have to take that explains the principles of getting a document notarized to prevent these situations...maybe before people can graduate from grade school.
Mayor Makes Traveling within City Much More Difficult: Getting around New York City and Manhattan is becoming more and more difficult for a mobile NY notary. In order to be able to receive your New York traveling notary phone calls, we typically utilize the NYC transit bus system and thanks to Mr. Bloomberg we can no longer quickly get from the westside to the eastside of Manhattan by cruising down Broadway. The mayor thought it was a good idea to completely cater to the tourists by completely closing off parts of Broadway in midtown Manhattan to use as a pedestrian walkway. Broadway was a major artery that cut through the center of the city and now it's just destroyed as an effective throughway. I cannot believe he could make such a major change in the city without our voting on it or having some say in the matter. What's incredibly ironic is that Mayor Bloomberg vowed to reduce traffic and he only made it worse (his people spin it to make it seem otherwise, but just ask the cabbies and other drivers...they know the truth). NY notaries and citizens and workers of New York City need to unite and fight this silly decision!
Also, the city continues to authorize these weekend street fairs that require complete rerouting of buses. Again, NY mobile notaries need to be able to communicate with our nyc notary customers so we cannot "just use the subway." These street fairs are hardly worth the trouble as they sell inferior products (such as 50-thread count sheets masquerading as 600-thread count sheets, hardened corn and mozzarella and corn sandwiches that are so hot they burn the flesh on the roof of your mouth).
California-based Documents: The newest NY notary public challenge involves notarizing California documents in New York. California has created quite a mess with new standard notary wording on their documents that includes a sentence about the notary certifying under the penalty of perjury under the laws of the "state of California" that previous paragraphs are true and correct. The National Notary Association's (NNA) notary signing agent hotline states that New York notaries follow NY law, not California law, and that the notary should simply cross out the California wording and attach the NY wording or cross out the word "California" in the notary paragraph and replace it with "New York." But many California title companies are insisting that this will keep the document from being approved by their county clerk and that it HAS to have the perjury sentence in it WITH the word "California" left as is. Other title companies, however, say it's fine to attach the full New York wording or cross out the word "California" and replace it with "New York."
The NNA says its the title companies that are creating this confusion and that no county clerk would actually reject a document with the wording of the notarized state attached or the incorrect state revised. So, now, notaries are stuck in the middle with no uniform rule, and we have one more issue to go over with customers. We are left to decide between doing the "right" thing (according to the NNA), or risk alienating a client, possibly holding up a loan closing and losing a lot of business. NY DMV Causing Chaos: People have no idea how much more complicated this NY notary business is than meets the eye. When a person's full name (including the full middle name, appears on the document, the ID needs to include all those names as well. Thanks to the New York State Department of Motor Vehicles, notaries rarely get the person's full name on the NY driver's license! Someone in charge there wasn't thinking things through when they decided to set aside 1 line for a person's name...not enough space for many names. So the DMV had to abbreviate the person's name, sometimes their first name! Finally, in 2008, they started allotting 2 lines for people's names, but they seem to forget to elongate the abbreviated name that they created pre-2008 on the new licenses now that there is space. No other state has this problem. 99% of the time, passports have the person's first, middle and last names spelled out. No other states have this problem with their driver's licenses. One client had to take a taxi to her house to retrieve her passport for a NY notarization as a result of this DMV fiasco.
Importance of Having ID:I learned this week how important it is to remind people that we need to see a current state-issued identification from New York or any other state or a passport (U.S. or with a U.S. entry stamp) in order to notarize a document. After asking 9 people to remember to bring it along, I often forget by the 10th person as I kind of assume people usually carry their ID around. I won't forget anymore. I arrived at a diner twice this week with only a few minutes to complete a notarization and both times they had no license and we had to go back to their homes to get it.
New York Notary Express provides information about the notary and apostille industry that consumers would find helpful in getting a document notarized or apostilled.